VOLUNTEER REQUIREMENTS
BACKGROUND INFORMATION:
If you are applying to become a new registered volunteer to
Scouting, the approval process will take some time.
This document is designed to explain the process used by the 115th
Ottawa (Parkwood Hills) Scouts.
To be able to complete the process, there are several
mandatory requirements that must
be met.
The following links will provide you with an understanding of the
requirements.
Please do not
hesitate to contact us at 115thphscouts@gmail.com or 613-224-5910 for further
details.
The following links are from our website: Info For Volunteers
Additional Resources
Checklist for Becoming a Scouter in the 115th Ottawa
Scouts:
· Select
from the 115 th Ottawa Scouts Sections:
· 115
th Ottawa Maple Tree Colony (Beavers)
· 115
th Ottawa Pack (Cubs)
· 115
th Ottawa Sea Troop
· 115
th Ottawa Sea Company (Venturers)
· 115
th Ottawa Sea Crew (Rovers)
· 115 th Ottawa Scouts Group Committee
· Please
have the contact details of 5 references on hand before beginning your
volunteer registration
· A list
of 5 references, with email addresses and relationships will be needed -
cannot be a family member.
· At
least 3 of the references will be automatically checked by BackCheck.
· Please
ensure that the references have direct knowledge of how you interact with adults
and youths and advise them
that they may be contacted.
Online Volunteer Application:
·
Log in to MyScouts to complete your
Application online.
·
If you are the parent of a child
registered online, you already have a profile in MyScouts.
·
You need to know and use the email address
that you used to register your child.
· It is important
that you DO NOT create a new account since this will create a duplicate login
that is not tied to your current Scouting records
·
If you cannot recall your password you can
click I forgot my password.
·
For difficulty with logging in to MyScouts, please contact the Help Centre
·
After logging in, Click
on 'Find a Group' (top menu) and enter your Postal Code
· Scroll
down to select the Organization and
Select 115th Ottawa Group
· Select ‘Register as a Volunteer’
· A pop-up
box will appear where you can confirm the registration year you are registering
for and click ‘continue’.
· On the
next option you will need to select ‘Myself’ as the person you want to
register.
The
next few screens are where you will verify your details. This information
should be completely accurate and up to date, as these are the details which
will be sent to the group you are registering with. Remember that fields marked
with a red asterisk are compulsory.
· Click
on ‘save changes’ to advance screens.
· After
entering personal information, you will arrive at the ‘add role’ screen, here
you can select an appropriate role or the role
previously discussed with the Group Commissioner
e.g.
Beaver / Cub / Troop Leader / Company Adviser / Group Committee Member
· It is
important to select a fitting role or a default one will be added
· All
role records are permanently recorded in Myscouts.ca
· Agree
to the terms and conditions regarding the Scouts Canada privacy policy, terms
of registration, medical policy and participant agreement. You will be able to
read these policies in full on screen at the time.
· After
agreeing to terms and conditions, the registration confirmation screen (as
below example) will confirm the registration details and price of the
membership fee (the fee for Volunteers is $0).
· Hit
‘continue’ if you are happy with all these details.
· The
next screen will ask you to enter your references. You can add each reference
by clicking 'Add reference'. Scouts Canada asks for 5 references at the time of
registration but once 3 have replied it will fulfill this portion of your
screening requirement.
· After
completing the registration, log in again to confirm that everything is
correct.
1
Provide a Clean
Police Record Check (PRC), including a Vulnerable Sector Search (VSS)
NOTE: Voyageur Council will accept a digital PRC from Ottawa Police
Services ONLY.
·
A hard copy PRC plus VSS document Scouts
Canada is no longer required but will still be accepted.
·
If you have had a recent PRC and VSS -
cleared in the last 6 months - please submit the original to the Group
Commissioner - you will not need to repeat it.
The original will be returned to you.
·
Volunteers still require a Capacity Letter
from Voyageur Council, signed by the Area or Group Commissioner, indicating
their application to volunteer with Scouts Canada. This can be obtained from
the Group Commissioner. With presentation of the letter, there will be no
charge for the service.
·
Ottawa Police are offering an automated
online system for residents of Ottawa/Gatineau-Hull to submit their application
for various types of Police Record Checks.
·
Before you get started with the Online
PRC/VSS Application, you
will need:
o
A computer with an internet browser and an
email address
o
A bank account and credit history to
complete the online Electronic Identity Verification process
§ The
OPS uses Equifax, which uses your credit information
to confirm your identity. To learn more about Equifax, please visit
their website. If you are unsuccessful
in your online Electronic Identity Verification check, you may still apply in
person.
o
An electronic copy of your volunteer
capacity letter
You will be asked to attach a scanned or .pdf version of your
volunteer letter. It must clearly indicate the organization that you will be
volunteering with, on organization letterhead and signed by the volunteer
organization. Illegible or incomplete letters will be rejected and you will be
notified that you must reapply.
· Go to Online
PRC/VSS Application
o Click on the type of check you require (Level 3), to begin the
online application:
o
As a new volunteer member, you
will require a Vulnerable Sector Check (VSC) Read
More
· For an In Person PRC/VSS Application:
o This may take quite some time, so application for the PRC/VSS should
be done without delay
o Download and complete a Police
Records Check form
o A signed digital or hard copy of a letter to the Ottawa Police
Service can be obtained from the Group Commissioner. With presentation of
the letter, there will be no charge for the service.
o Present the volunteer capacity letter, PRC Form and ID to the
Police Service in person
o The PRC will be sent directly to you, not to the Group Commissioner
o The ORIGINAL PRC must be submitted to the Group
Commissioner.
o The ORIGINAL PRC is submitted to Scouts Canada for
Recording and Review
o The ORIGINAL PRC will be returned to you after review
by Scouts Canada
2 Review and Sign Scouts Canada’s Code of Conduct
· The Code of Conduct must be agreed to – annually
· This can be done by logging in to MyScouts
3 Complete an Orientation to Scouting, either
online or in-person
· You will be given a hard copy of the New Scouter
Welcome Kit
4 Complete Scouts Canada’s mandatory training
modules
· Basic Mandatory Training must be completed before the volunteer
can perform the duties of a leader and count towards ratio.
·
This training should be
completed within 90 days of registering.
· You should now be ready to proceed to
the training using the Huestis Portal.
· The Portal is accessible after logging
in to MyScouts
· Watch the video at David
Huestis Learning Centre (NEW eLearning Platform )
· All new Scouters are required to complete Scouting
Fundamentals training. Scouting Fundamentals is made
up of seven sessions.
· As well as going through a general introduction to Scouting,
Scouting Fundamentals covers Accessibility training and Respect
in Sport for Activity Leaders
·
The
115 th Ottawa Scouts Group Committee will
refund the cost for the Respect in Sport for Activity Leaders training when the
Leader becomes Active.
·
Within
the first year of being a volunteer, you are also required to complete the rest
of the Wood Badge Part I Course (Milestone WB), which are specific
for the Section in which you are volunteering. All Online
Learning will include Canadian Path Content.
o Beaver Scout Volunteers need to
complete Wood Badge Part I – Colony
o Cub Scout Volunteers need to
complete Wood Badge Part I – Pack
o Scout Volunteers need to
complete Wood Badge Part I – Troop
o Venturer Scout Volunteers need to
complete Wood Badge Part I – Company
o Rover Scout Volunteers need to
complete Wood Badge Part I – Crew
o Group Committee Volunteers need to
complete Wood Badge Part I – Committee
o Wood Badge Part I for Group Commissioners
and Group Youth Commissioners are only offered in person.
· Training may be completed,
in-person or on-line
· WB1 Module 1 in the Huestis Training –
taken ONLINE is a pre-requisite for the IN-PERSON Course
5 Complete a screening interview with two
registered Scouters from the Group or Area
· You will be interviewed by 2 or 3 members of the 115TH Group
Committee or Nepean Area Team
· You may be asked to complete a questionnaire prior to the
personal interview
6 NEXT STEPS
· NOTE: The Scouters’ Uniform may not
be worn until you become an Active
member
· After the above requirements of the Volunteer Screening Policy
are met, your Application will be signed off by the Group Commissioner.
· Approval by the Council Registrar or Area Commissioner is
required to move forward in the process
· Your status will then be changed from Pending to Active in MyScouts
· Your Section Leader will be informed by the Group Commissioner
when you become Active
· The Scouters’ Uniform may be worn now that you are an Active member
· Learn the Scouters’ Promise and Law, and become invested in your Section
· Although Active, and approved to
perform the duties of a leader, you do not count towards
Volunteer Ratio
· Complete Wood Badge Training for the specific Section with which you are working
· This must be completed within the first year
· After completion of ALL
modules of WB1, for the Section, your status will be changed from Active to
Fully Active and now you count towards Volunteer Ratio.
Welcome !!!
“IT
STARTS WITH SCOUTS”
Jean Peart
Group Commissioner
115th Ottawa Scouts (Parkwood Hills)
and 72nd Ottawa Scouts
E-MAIL: 115thphscouts@gmail.com
and 72ndottawa@gmail.com
WEB: http://115thphscouts.tripod.com
http://www.72ndottawascouting.ca
PHONE: 613-224-5910