VOLUNTEER REQUIREMENTS
BACKGROUND INFORMATION:
If you are applying to become a new registered volunteer to
Scouting, the approval process will take some time.
This document is designed to explain the process used by the 115th
Ottawa (Parkwood Hills) Scouts.
To be able to complete the process, there are several
mandatory requirements that must
be met.
The following links will provide you with an understanding of the
requirements.
Please do not
hesitate to contact us at 115thphscouts@gmail.com or 613-224-5910 for further
details.
Also, please ensure that you read the Frequently Asked
Questions before proceeding further.
The following links are from our website: Info
For Volunteers
Welcome
and Orientation
The
Canadian Path
Program
Quality
Scouting
Resources
Scouter
Learning and Development
How
We Ensure Our Programs are Safe and Fun
Additional Resources
How
to Register as a Volunteer
Scouts Canada's Online
Training: through the David
Huestis Learning Centre on myscouts.ca
Scouts Canada
Wiki Resource for Scouts Canada leader
There
are 4 Levels of Adult Participation with Scouts Canada.
See
the Applicable levels in the Table Below
OCCASIONAL |
PENDING |
ACTIVE |
FULLY ACTIVE |
|
Application |
Application |
Application |
Code of Conduct |
Code of Conduct |
Code of Conduct |
Code of Conduct |
Tracked in Myscouts.ca |
Tracked in
Myscouts.ca |
Tracked in
Myscouts.ca |
Tracked in
Myscouts.ca |
NOT ratio |
NOT ratio |
NOT ratio |
RATIO |
NOT uniform |
NOT uniform |
UNIFORM |
UNIFORM |
Screening for
occasional visit |
Missing requirements |
All screening |
All screening |
5 visits max |
Not participating in
role |
All mandatory
training ONLY WB1, Module 1 |
All Training with Full WB1 |
Non-member |
Non-member |
member |
Member |
Checklist for Becoming a Scouter in the 115th Ottawa
Scouts:
1
Complete a
Volunteer Application
· The 115
TH is now set up for Online Registration.
· Please
have the contact details of 5 references on hand before beginning your
volunteer registration
· A list
of 5 references, with email addresses and relationships will be needed -
only one can be a family member.
· At
least 3 of the references will be automatically checked by BackCheck.
· Please
ensure that the references have direct knowledge of how you interact with
adults and youths and advise
them that they may be contacted.
Online Volunteer Application:
·
Log in to MyScouts to complete
your Application online.
·
If you are the parent of a child
registered online, you already have a profile in MyScouts.
·
You need to know and use the email address
that you used to register your child.
· It is important
that you DO NOT create a new account since this will create a duplicate login
that is not tied to your current Scouting records
·
If you cannot recall your password you can
click I forgot my password.
·
For difficulty with logging in to MyScouts, please contact the Help Centre
·
After logging in, Click
on 'Find a Group' (top menu) and enter the Postal Code K2G 2L5
· Scroll
down to select the Organization and
Select 115th Ottawa Group
· Select ‘Register as a Volunteer’
· A pop up box will appear where you can confirm the
registration year you are registering for and click ‘continue’.
· On the
next option you will need to select ‘Myself’ as the person you want to
register.
The next few
screens are where you will verify your details. This information should be
completely accurate and up to date, as these are the details which will be sent
to the group you are registering with. Remember that fields marked with a red
asterisk are compulsory.
· Click
on ‘save changes’ to advance screens.
· After
entering personal information, you will arrive at the ‘add role’ screen, here
you can select an appropriate role or the role
previously discussed with the Group Commissioner
e.g.
Beaver / Cub / Troop Leader / Company Adviser / Group Committee Member
· It is
important to select a fitting role or a default one will be added
· All
role records are permanently recorded in Myscouts.ca
· Agree
to the terms and conditions regarding the Scouts Canada privacy policy, terms
of registration, medical policy and participant agreement. You will be able to
read these policies in full on screen at the time.
· After
agreeing to terms and conditions, the registration confirmation screen (as
below example) will confirm the registration details and price of the
membership fee (the fee for Volunteers is $0).
· Hit
‘continue’ if you are happy with all these details.
· The
next screen will ask you to enter your references. You can add each reference
by clicking 'Add reference'. Scouts Canada asks for 5 references at the time of
registration but once 3 have replied it will fulfill this portion of your
screening requirement.
· After
completing the registration, log in again to confirm that everything is
correct.
In Person Volunteer Application:
· If for
any reason you are unable to register online, you can submit a registration
form to the group directly and the Registrar or Commissioner can enter your
details into MyScouts.
· Click here for the old Volunteer
Application Form
· Fill form out ON-LINE and SAVE it with the
applicant's name as part of the filename
· Indicate the relevant Role of Applicant in the line
SCOUT
GROUP NAME AND ROLE
· All
role records are permanently recorded in Myscouts.ca
· It is important that you provide the same email
address that is in your MyScouts profile, if you have
one, so that your records will be linked together
· The
Form must contain a list of 5 references, with email addresses and
relationships - only one can be a family member.
· At
least 3 of the references will be contacted
· E-mail the file to 115thphscouts@gmail.com
· Print a copy and sign
· Submit the signed form to a Leader or the Registrar or
the Group Commissioner (See Mailing Address below) OR,
· Hard Copy forms may be manually completed
and submitted as above.
· The Registrar will advise you when your information has been entered
into MyScouts.
· Create an
Account in MyScouts, if you do not already have one.
o Go to. https://www.myscouts.ca/ and
select Request New Password
o Complete the form and request that they send you an email.
· Use the same email address you provided in your Application to
log in
· Accept
the - Code
of Conduct electronically.
· For
difficulty with logging in to Myscouts, please contact the Help Centre.
· After successfully
logging in, send a notification email to 115thphscouts@gmail.com with a confirmation of the
email address used
2
Provide a Clean
Police Record Check (PRC), including a Vulnerable Sector Search (VSS)
NOTE: Voyageur Council will accept a digital PRC from Ottawa Police
Services ONLY.
|
· Go to Online
PRC/VSS Application
o Click on the type of check you require (Level 3), to begin the
online application:
o
As a new volunteer member,
you will require a Vulnerable Sector Check (VSC) Read More
· For an In Person PRC/VSS Application:
o This may take quite some time, so application for the PRC/VSS should
be done without delay
o Download and
complete a Police Records Check form
o A signed digital or hard copy of a letter to the Ottawa Police
Service can be obtained from the Group Commissioner. With presentation of
the letter, there will be no charge for the service.
o Present the volunteer capacity letter, PRC Form and ID to the
Police Service in person
o The PRC will be sent directly to you, not to the Group Commissioner
o The ORIGINAL PRC must be submitted to the Group
Commissioner.
o The ORIGINAL PRC is submitted to Scouts Canada for
Recording and Review
o The ORIGINAL PRC will be returned to you after review by
Scouts Canada
3 Review and Sign Scouts Canada’s Code of Conduct
· The Code
of Conduct must
be agreed to – annually
· This can be done by logging in to MyScouts
or by submitting a signed hardcopy of the form to the Registrar
4 Complete an Orientation to Scouting, either
online or in-person
· You will be given a hard copy of the New
Scouter Welcome Kit
5 Complete Scouts Canada’s mandatory training
modules
· Basic Mandatory Training must be completed before the volunteer
can perform the duties of a leader and count towards ratio.
·
This training should be
completed within 90 days of registering.
· You should now be ready to proceed to the
training using the Huestis Portal.
· The Portal is accessible after logging
in to MyScouts
· Watch the video at David Huestis
Learning Centre (NEW eLearning Platform )
· All new Scouters are required to complete Scouting
Fundamentals training. Scouting Fundamentals is made
up of seven sessions.
· As well as going through a general introduction to Scouting,
Scouting Fundamentals covers Accessibility training and Respect
in Sport for Activity Leaders
·
Nepean
Area, through the 115 th Ottawa Scouts Group
Commissioner, will refund the cost for the Respect in Sport for Activity
Leaders training.
·
Within
the first year of being a volunteer, you are also required to complete the rest
of the Wood Badge Part I Course (Milestone WB), which are specific
for the Section in which you are volunteering. All Online
Learning will include Canadian Path Content.
o Beaver Scout Volunteers need to
complete Wood Badge Part I – Colony
o Cub Scout Volunteers need to
complete Wood Badge Part I – Pack
o Scout Volunteers need to
complete Wood Badge Part I – Troop
o Venturer Scout Volunteers need to
complete Wood Badge Part I – Company
o Rover Scout Volunteers need to
complete Wood Badge Part I – Crew
o Group Committee Volunteers need to
complete Wood Badge Part I – Committee
o Wood Badge Part I for Group
Commissioners and Group Youth Commissioners are only offered in
person.
· Training may be completed,
in-person or on-line
· WB1 Module 1 in the Huestis Training –
taken ONLINE is a pre-requisite for the IN-PERSON Course
6 Complete a screening interview with two
registered Scouters from the Group or Area
· You will be interviewed by 2 or 3 members of the 115TH Group
Committee or Nepean Area Team
· You may be asked to complete a questionnaire prior to the
personal interview
7 NEXT STEPS
· NOTE: The Scouters’ Uniform may not
be worn until you become an Active
member
· After the above requirements of the Volunteer Screening Policy
are met, your Application will be signed off by the Group Commissioner.
· Approval by the Council Registrar or Area Commissioner is
required to move forward in the process
· Your status will then be changed from Pending to Active in MyScouts
· Your Section Leader will be informed by the Group Commissioner
when you become Active
· The Scouters’ Uniform may be worn now that you are an Active member
· Learn the Scouters’ Promise and Law, and become invested in your Section
· Although Active, and approved to
perform the duties of a leader, you do not count towards
Volunteer Ratio
· Complete Wood Badge Training for the specific Section with which you are working
· This must be completed within the first year
· After completion of ALL
modules of WB1, for the Section, your status will be changed from Active to
Fully Active and now you count towards Volunteer Ratio.
Welcome !!!
“IT
STARTS WITH SCOUTS”
Group
Commissioner
115th
Ottawa (Parkwood Hills) Scouts
38
Silverwood Road, Nepean, Ontario, CANADA, K2E 6Y3
PHONE: 613-224-5910 FAX: 613-224-0114
E-MAIL: 115thphscouts@gmail.com
WEBSITE: http://115thphscouts.tripod.com